Use Orova Timekeeping
one step at a time.

Click the Orova Timekeeping card. Go to your workspace page. Find the Orova Timekeeping card and click it. Orova opens the Today page directly.

Get to know the menu bar. The menu bar at the top has 8 items: Today, Timesheet, Schedule, Requests, Activity, AI Review, Desktop app, Settings. You only see the items you have permission for.

Open Settings. Click Settings on the menu bar. The left menu has 8 items: Employees, Shifts, Attendance rules, Requests, Positions, Departments, Benchmarks & weights, Automation.

Create a shift. Go to Shifts and click Add shift. Set the working hours and working days, and make one shift the Default shift. Details are in the Create a shift section.

Turn on timekeeping for employees. Go to Employees, assign a shift and a position, and turn on Tracking for each person. Employees are the members of your workspace. Details are in the Turn on timekeeping for employees section.

Set the attendance rules. Go to Attendance rules to choose the allowed network, how overtime is counted, make-up time and auto-closing days with no clock-out. Details are in the Attendance rules section.

Enter days off and public holidays. Open Schedule on the menu bar and click Add day off. See section 06 of this guide.

Turn on leave types, then ask employees to install the app. Go to Requests in Settings to turn on leave types and the approval flow. Then ask employees to open Desktop app to install the app and pair their computer (section 03).

Open Today and read your status. Click Today on the menu bar. You see the date, the status Working, Finished or Not started, a timer of the time worked and today's shift, for example “Office shift”. On a day with no shift it shows “No shift today”.

Click Start. Click Start when you begin work. The timer starts and the button changes to End. If you see “Open Orova Timekeeping on your computer, then start.” and the button is locked, your company requires the desktop app to be open first. Open the app, wait for the app strip to say “App connected”, then click again.

Read your four numbers. Below the clock-in block are 4 tiles: Clock-in, Worked today, Days credited so far, Late this month. Days credited so far is the credit you have earned against the standard days up to today.

Check Today's sessions. The table lists each session with the columns Start, End, Duration, Network, Note. An open session shows “in progress”. The Network column shows Allowed or Outside.

Click End when you are done. Click End. The “End workday” box asks “End your work session now?”. Confirm in the box, your clock-out time is recorded right away and the status changes to Finished.

Keep working with Start again. To come back to work after ending, click Start again. The Today's sessions table gets a new row and the time is added to the day.

Read the six cards and click to filter. The six cards are Working, Finished, Not started, Late today, Absent today, On leave. Click a card (except Finished) to filter the employee table below. Click it again to clear the filter.

Find people in the Who is doing what table. Type in the “Search by name or email” box, choose All departments or one department, then click a filter button: All, Working, Not started, Late, Absent, On leave. Click the Score column header to sort. The By department table above can also be clicked to filter.

Check trends and rankings. Scroll down to Trends and pick 7, 30 or 90 days. The four charts are Clock-in times, Late arrivals by day, Hours worked by day and Late arrivals by weekday. Rankings in period has three tabs: Most late, Most overtime, Most short hours.

Open Desktop app and read the status. Click Desktop app on the menu bar. The App status block shows “No computer paired”, “Connected” or “Not connected”, with the computer name and Last seen.

Click Download for your operating system. There are three cards: Windows, macOS, Linux. The card that matches the computer you are using says “Your computer”. Click Download on that card and wait for the file to finish downloading.

Install on Windows. Open the file you downloaded (Orova-Timekeeping-windows-x64.exe). If Windows shows a blue “Windows protected your PC” screen, click “More info”, then click “Run anyway”. When the install finishes, the app opens by itself and sits in the system tray at the bottom right, next to the clock.

Install on macOS. Open the .dmg file you downloaded. Drag the Orova Timekeeping icon into the Applications folder. Open the app from Applications. To count keys and clicks, grant Input Monitoring as in the last step of Pair a computer.

Install on Linux. Allow the file to run: open Terminal in the folder that holds the file and type chmod +x Orova-Timekeeping-linux-x86_64.AppImage. Or right-click the file ▸ Properties ▸ Permissions and tick the option that allows it to run. Then double-click the file to open it.

Open the app and see the connect screen. The first time you open it, the app shows the “Connect to your Orova account” screen with three steps and a Pairing code field. The EN/VI button in the corner changes the app language.

Get a code on the web. On the Desktop app page, in the Pair a computer block, click Get code. A code in the XXXX-XXXX format appears with an Expires in countdown. Click Copy. If the code expires, click New code.

Paste the code and click Connect. Paste the code into the Pairing code field in the app and click Connect. The app switches to “Waiting for you to click Start on Orova”. Click Start on the Today page and the app changes to “Tracking”.

macOS: click Grant access to count keys and clicks. If the app shows a permission card, click Grant access. Go to System Settings ▸ Privacy & Security ▸ Input Monitoring, turn on Orova Timekeeping, then reopen the app. If you leave it off, the app still measures active time and idle time.

Check My computers and click Disconnect when needed. The My computers table has Computer, OS, Version, Keys/clicks, Paired, Last seen, Status. Click Disconnect and confirm “Disconnect this computer?” when you switch computers or stop using one.

Managers: check All company computers. People with the Manage timekeeping permission also see the All company computers table, with an Employee column. Type in the “Search by employee name” box to search. Managers can also disconnect other people's computers.

Open Timesheet and pick a month. Click Timesheet on the menu bar. Use the ‹ › arrows to move back and forward a month. Click the month label to pick a month and year, or click This month. The tiles at the top are totals for the table you are viewing, for example Employees, Late arrivals, Overtime hours.

Read the cell legend. The legend sits below the table. 1 means full credit for the day. A colored number means a late arrival. A means absent. A symbol such as L means a day off with an approved request. “L 8–10” means leave by the hour. +h means hours worked on a day off. A cell with a border was edited by hand.

Search, filter and export to Excel. Type in the “Search name or email” box. Pick a department in the Department field. Click Flagged only to keep only people with flags. Click Export Excel to download the file; the button shows “Exporting…” while you wait.

View by Departments. Click the Departments toggle to see one row per department: average credit per person, rate, late, absent, on leave, overtime and average score. Click a row to see the employees of that department.

Click a day cell. The detail box shows the name, email and date. The number grid has Shift, Clock in, Clock out, In shift, Make-up, Overtime, Day-off work, Late, Early, Credit. Below it is the list of Sessions for that day.

Managers: edit in the Edit day block. Enter Credit (0 to 10); this is the final number for the day. Choose a Status: Keep, Present, Absent or On leave. Write the reason in Note, for example “forgot to clock out”, then click Save. Every edit is recorded in Edit history.

Go back to the real times with Undo edit. To remove the manual edit, click Undo edit. Orova asks “Remove the manual edit for this day? Numbers go back to the real clock times.”. Agree and the day is recalculated from the real clock times.

Set the shift's Credit multiplier. Go to Settings ▸ Shifts and click the edit icon on the shift's row. Fill in Credit multiplier, for example 1.3, then click Save. Regular shifts stay at 1.

Check the result on the Timesheet. Open Timesheet and find someone on that shift. A fully worked day cell shows 1.3 instead of 1. The Days column shows the credit earned against standard days with the multiplier applied.

Set an Extra workday with a multiplier. Open Schedule and click Add day off. In the Type field, choose Extra workday. The Credit multiplier field appears, set to 1 by default. Enter 2 for a Sunday at work, set a Name, then click Save.

Choose how overtime and make-up time are counted. Go to Settings ▸ Attendance rules. Under Overtime, choose Track only, Convert to credit or Convert to comp time. Fill in the Rates for Weekday, Weekend and Holiday. Turn on Make-up time and pick the make-up scope. Click Save.

Open Schedule and read the tiles and calendar. Click Schedule on the menu bar. The tiles at the top show Standard days, Standard hours, Days off / holidays, Extra workdays, Current shift. The month calendar is colored by the legend: Workday, Shift day off, Day off / holiday, Extra workday.

Click Add day off and fill in the box. Choose From and To. Choose a Part of day: Full day or By shift segment. Choose a Type: Public holiday, Company day off or Extra workday. Choose Applies to: Whole company or Department. Type a Name, for example “National Day”, then click Save.

Part of a shift off: choose By shift segment. Click By shift segment. The “Pick the segments off” area lists the shift's segments. Tick the segments that are off, for example the afternoon. If none are ticked, Orova says “Pick at least one segment”. This option is disabled when your company has no shift yet.

Check the list, edit or delete. The Days off this month table lists each day with its name, type, multiplier and department. Click the trash icon to delete it; Orova asks “Delete day off {date}?”. To edit, click that day's cell on the calendar and choose edit.

Open Requests ▸ My requests and read your balance. Click Requests on the menu bar and choose the My requests tab. Each type with a yearly number of days shows a card: the days remaining, with “of {n} days · {n} used · {n} pending”. Below is the table of your requests.

Click New request ▸ Time off. Choose a Leave type; your balance shows right below. Choose From and To. Choose a Part of day: Full day, By shift segment or Hours. Write a Reason, attach an image or PDF with Choose files if needed, then click Send.

Forgot to clock in? Send a Time correction. Worked overtime? Send Overtime. In the New request box, choose Time correction and fill in Date, Clock in, Clock out. You can only send it within the number of days your company allows. Choose Overtime and fill in Date, From, To. Write a Reason, then click Send.

Withdraw a pending request. Click the view icon at the end of the row to open Request details. If the request is still pending, click Cancel request. This button only shows for the sender while the request is pending.

Open the To approve tab. The To approve tab shows the number of pending requests. It only lists requests waiting for you to approve, or for someone who delegated their approvals to you. In that case the page says “You are approving on behalf of {list}.”.

Open the request, then Approve or Reject. Click the view icon at the end of the row. The Request details box shows the details, attachments and Approval steps. Click Approve if you agree. To reject, write in Note (required to reject), then click Reject.

Away? Set a Delegate. Click Delegate. Under “Set a delegate”, choose one or more people, pick From and To or turn on No end date, then click Save. Your current delegates are listed at the top of the box and can be cancelled.

See every request in the company. The To approve tab does not show requests other people approve. To see every request, open the All tab and filter by status: Pending, Approved, Rejected, Cancelled. This tab needs the permission to see everyone.

Open Activity and pick a day. Click Activity on the menu bar and use ‹ › to change the day. The tiles at the top: Employees, With computer data, App connected, Average score, Needs review. The table below has one row per person.

Quick filters. Click All, Below target, Has minutes not counted or No data yet to filter right on the page. Click Flagged only to keep only people with flags. The Department field and the employee search work the same as on the Timesheet.

Click a row to open the detail panel. The panel on the right shows Active, Idle, Coverage, Keys/min, Clicks/min, Minutes not counted. In the Timeline, each cell is a 10-minute block. Cells with a dashed border are outside the shift; cells with a red border have minutes not counted. Score breakdown shows where the score comes from.

Check apps and results in Orova. Scroll down to Apps & websites used: only app names, domains and time, no titles. The Results recorded in Orova that day block counts emails sent, customer updates, meetings and other tasks.

Read Needs review. The end of the panel lists the signs, for example working nonstop for more than 2.5 hours, an unusually even rhythm, input generated by software, or several computers at once. Use them to talk with the employee, not as a conclusion.

Open AI Review and check the descriptions. Click AI Review on the menu bar. The tiles show Reviews this month, Employees reviewed, Missing descriptions. If the Missing descriptions tile has the “Needs adding” label, click Add descriptions to write them first.

Pick a scope, click AI Review and read the quota. Under Scope, choose One employee, Whole department or Whole company, then pick the person or department and the month. Click AI Review. The estimate box shows the number of people, the number of runs and the estimated quota. If you agree, click Run.

Wait until it is done, then open the review. The review runs in the background. The Status column goes from Queued and Writing… to Done. Click the row to open it. You see the score, the grade, the Criteria table with weights and evidence, Strengths, Watch out, Suggestions and Numbers given to the AI.

Email, copy or export to Excel. At the bottom of the box, click Send email and choose to send it to the Employee, the Manager or Both. Orova says “Queued for sending”. Click Copy to copy the content. On the main page, click Export Excel to download the review table.

Whole company reviews: see the top and bottom groups. A Whole company review also has Grade distribution, Top 10, Bottom 10 and Average per criterion. A Whole department review has a Members list.

Open the employee list. Go to Settings ▸ Employees. The heading shows the total number of people and how many are tracking time. Use the search box and the four filters to narrow the list. The showing {a} / {b} line tells you how many people are shown.

Edit one person. Click that person's row or the pencil button. The edit dialog opens. Pick a Shift and a Position, and set the Counted from date. Turn on the Tracking switch if this person needs to track time. Click Save and the row in the table updates right away.

Change several people at once. Check the box at the start of each row you want to change. The bulk bar appears at the top of the table and shows {n} selected. Pick a shift, a position, or Tracking on / Tracking off. Any field left at Keep does not change. Click Apply.

View your shifts. Go to Settings ▸ Shifts. The table lists every shift with its working hours, working days, grace minutes and the Multiplier column. The default shift has a Default pill.

Add a shift and split it into segments. Click Add shift. Type a Shift name, for example “Office hours”. Under Shift segments, fill in the times for each Work and Break segment. Click Add segment if you need more. Segments must be in time order.

Pick working days, grace minutes and multiplier. Check the working days from Mon to Sun. Fill in Late grace (min) and Early leave grace (min). Keep Credit multiplier at 1 if this is a regular shift. Turn on Default shift if you want this shift to apply to everyone without a shift. Click Save.

Delete a shift you no longer use. Click the trash can on the shift's row. The dialog asks “Delete {name}? This cannot be undone.” If people still use the shift, unassign them in Employees first. If it is the default shift, pick another default shift first.

Add your office networks. In the Allowed networks block, pick Flag or Block. Click Add network and fill in Network address and Label. If you are at the office, click Add this network to save time. If no network has been added, the page shows a warning.

Choose how overtime and make-up time are counted. In the Work hours block, pick one option under Overtime. Fill in the Rates for Weekdays, Weekends and Holidays. Set Count from (min) and Round down. Turn on Make-up time if you want extra hours to cover missing hours first.

Public holidays, auto-close, perfect attendance, seniority leave. The Public holidays line counts the holidays for the year entered in Schedule. Click Manage in Work schedule to add holidays. Turn on Auto-close days with no clock-out and Close perfect attendance monthly if needed. Fill in the three Seniority leave fields.

Set the desktop app rules. In the Desktop app block, turn on Require a connected desktop app to start the work day if you want. Turn on Record apps & websites in use if your company needs it. Pick the number of days in Keep per-minute data (days).

Click Save. Scroll to the bottom of the page and click Save. When you see “Saved.” you are done.

View the leave types. Go to Settings ▸ Requests. The Leave types block lists each type with its Symbol, Paid, Per year, Applies to and the On switch.

Add a leave type. Click Add type. Type a Type name, for example “Comp day off”, and a Symbol. Pick Paid or Unpaid. Fill in Days per year or leave it empty. Pick Applies to, then click Save.

View and adjust leave balances. Scroll to the Leave balances block. Pick a year. Each cell shows the days remaining, with {n} used and {n} pending. Click Adjust on a person's row. Pick the Leave type, type the Days and a Note, for example “carried over from last year”.

Set the approval flow and attendance fixes. Under Approval flow, pick the approver for Step 1. Click Add step if you need a step 2. If you pick A specific person, click Choose approver. Fill in the reminder hours. Under Attendance fixes, turn on the switch and fill in the number of days a request can be sent.

Click Save. Click Save to save balances, the approval flow and attendance fixes. Leave types were already saved when you clicked Save in their dialog.

View the position list. Go to Settings ▸ Positions. The table has the Position, Description, Own standards and Employees columns. A position without a description shows “No description”.

Type the key points and let AI write. Click the position's row. Type a few key points into the Job description field. Click AI write. If the field already has text, the system asks “Replace description?”. AI replaces the text in the field with a full version. If you do not like it, click Undo.

Set own standards if needed, then Save. Under Own standards, fill in any field that should differ from the general benchmarks. Empty fields follow the general benchmarks; the faded number shows the current general value. Click Save.

Write descriptions for all positions that lack one. Click AI write all. The dialog asks “{n} items · ≈ {n} AI calls, uses quota. Run?”. If you agree, you see “AI is writing {n} items, reload in a few minutes.” Wait a few minutes, then reload the page to see the result.

View the department list. Go to Settings ▸ Departments. The table shows the department name, Manager, Description and the number of Employees. Sub-teams show “under” their parent department.

Type the key points, let AI write, then edit. Click the pencil on the department's row. Type a few lines into Key responsibilities. Click AI write. The description appears in the Job description field. Edit it until it is right, then click Save. If you do not like it, click Undo.

Write for all departments that lack one. Click AI write all. The dialog shows the number of items and AI calls before it runs. Agree, wait a few minutes, then reload the page to see the result.

Set the weights for the six metrics. On the Weights card, type a number in the Weight column for each metric. The Actual % column shows the share after rescaling to 100%. The Total line adds up the numbers you typed. Hover over the question mark to read how each metric is calculated.

Set general benchmarks and benchmarks by position. On the General benchmarks card, fill in the three fields or click Apply preset for suggested numbers. Under Benchmarks by position, each row is one position with its own preset button. Empty cells use the general benchmarks. Click Save table.

Adjust the AI Review rubric. Under AI Review rubric, edit each criterion's weight so the total is 100. Set the minimum score for the Good, Fair, Avg and Weak levels. Set the Grades thresholds. Click Save rubric. To go back to the original, click Reset.

Set score colors and check thresholds, then Save. Under Score colors, fill in Green from and Yellow from; the chip next to them shows a preview. Under Activity checks, keep the default numbers if you are not sure. Click Save at the bottom of the page.

View your rules. Go to Settings ▸ Automation. Each rule is one row with its Template, Send from, Recipients, number Sent and the On switch. If a row says “Template or mailbox was removed”, you need to pick it again.

Add a rule: pick the condition, email and recipients. Click Add rule. In part 1 Condition, pick Late arrival and fill in the Threshold. In part 2 Email, pick Send from, then pick Saved template or Compose. Click Preview to see it first. In part 3 Recipients, turn on Employee or Manager. Click Save.

Schedule AI Review to run every month. In the rule dialog, pick the Monthly AI Review condition. Pick a Run on day from 1 to 28, a Scope of Whole company or Department, and who to Send results to. On that day, the system reviews the previous month in the background.