Using Orova Training
one step at a time.

Open the Learners tab. On the tab bar at the top of the module, click Learners. You get a table with four columns: Learner, Email, Role, Groups. There is a search box above the table.

Click Add learners. The Add learners button sits in the top right corner. Clicking it opens the Add learners from the workspace dialog with the list of people in your company.

Tick the people you want to teach. Tick the box on the left of each row. If the dialog says there is nobody left, it means every member has already been added, or your company has not invited anyone yet. Invite more people in workspace settings, then come back here.

Confirm. Click the confirm button in the dialog. It closes and the names you picked show up in the table immediately. There is no background job and it costs no quota.

Create a group if you have a lot of people. In the Learners tab, find the Learner groups block. Click New group, name it, then click Pick people to tick its members. Group names must be unique. A workspace can have up to 200 groups.

Pick the Document type. In the New dialog, click the Document card. You land in a Word-like editor: bold, italic, headings, lists, images.

Name it and write the content. Type the document name in the field at the top, then type or paste the content into the large area. It saves itself as you type, you never press Save.

Ask AI to write if you are stuck. Click the AI button in the toolbar and describe what you want. When AI is done the text lands straight in the editor and you can edit it. This step spends quota, and the number is shown before you click.

Pick the Slides type. In the New dialog, click the Slides card, then pick a PDF or PowerPoint file from your computer. The limit is 40MB.

Wait for the viewable version. The file is converted into something the browser can display. This runs in the background and is usually quick. When it is done the slides appear in a 16:9 frame.

If the conversion fails. Complicated PowerPoint files sometimes refuse to convert. Open the file in PowerPoint, export it to PDF, and upload the PDF instead. That route always works.

Pick AI Podcast and paste the source. Paste the content into the Source content field, at least 200 characters. Pasting the content of a document you already have is perfectly fine.

Choose the voices. Choose Two hosts for a conversation, or One narrator for a single reader. With two hosts you pick the Host voice and the Guest voice separately. Each voice has a name that hints at its feel, for example Bright or Informative.

Click create and wait. This step spends quota. The screen shows a generating message, and it usually takes 2 to 5 minutes. The page refreshes itself, so you can leave and come back.

Pick AI Flashcards and paste the source. Paste the material to be revised into the Source content field. The clearer the terms in the content, the tidier the cards.

Click create and wait under a minute. This step spends quota. The system shows a generating message, usually under a minute. When it finishes you get a grid of cards and a button to start flipping through them.

Edit the cards if you need to. Click a card to edit its front and back. Editing by hand costs no quota.

Open the Courses tab and click New course. The New course button is in the top right corner. Clicking it opens a form with a document upload field and a course title field.

Pick the source document. In the Source document field, click Choose file and pick a file from your computer. It accepts PDF, DOCX, DOC, TXT, MD, RTF, ODT. It must be a text file, up to 10MB. Scanned images do not work.

Name the course, or leave it blank. The Course title field carries a note: leave it blank and AI names the course after the content of the document. You can rename it later at any time.

Choose Who can learn. The Who can learn field has three options: All learners for everyone on the learner list; Assigned only for the people whose names you tick; By group for the groups you select. You can change this later.

Click Create. This step spends quota. The course goes into the Generating status and AI runs in the background. The screen spells it out: it usually takes a few minutes, and the job keeps running if you leave the page.

Look at the item list. Scroll to the item list. Every row is a lesson or a quiz. A course holds up to 200 items.

Add items to the course. Click Add item. You pick from the Lessons group or the Quizzes group — these are exactly the documents and quizzes you created in the other two tabs.

Reorder. Hold the handle on the left of a row and drag it up or down. This order is the order your learners will follow.

Set the rules for each item. Open Item settings on a row. There are five switches: Must be completed, Minimum time in minutes, No skipping ahead, One viewing only, Block copying. What you set here only applies inside this course; the original document is untouched.

Set the passing score. Find the Certificate block. The Passing score field is the minimum score that counts as a pass. Setting it to 0 means finishing the course is enough, no score needed. Right below it you pick the certificate Template, or choose no certificate at all.

Assign the course to people. Find the Learners block. Click Assign a learner to tick individuals, or use the Learner groups block to assign a whole group at once. People who are not assigned will not see this course.

Open the quiz you just created. The quiz builder has three tabs: Questions, Responses, Settings. You start on Questions.

Paste content into the Source content field. Paste the text of the lesson you want to test into the Source content field. The clearer the content, the closer the questions stay to the material.

Click Generate questions. This step spends quota; the system estimates the cost and shows it before you click. Questions appear in the list as they come. A quiz holds up to 100 questions; once it is full the button says so.

Edit each question. Click a question to change its wording, change the correct answer, or add and remove options. Editing by hand costs no quota. You can also add your own questions.

Check the three conditions first. To play live, the quiz must be the Ranked kind, it must already have Share on, and it must have at least one multiple-choice question. Miss one of these and the button reports an error instead of opening the room.

Turn on Share. Go to the Settings tab and turn on the Share switch. The screen shows the link people use and the matching QR code.

Click Play live. The Play live button opens the host's waiting room. Put this screen on the projector or the TV.

Players scan the code and type a name. Players scan the QR code with their phone, or open the link. They only type a name, no Orova account needed. The player count climbs on your screen.

Click Start. Once enough people are in, click Start. Questions come one at a time, with a clock and a leaderboard after each one. Free-text questions are skipped in live play.

Open a free-text question in the Questions tab. A free-text question has two extra fields that multiple-choice questions do not: Sample answer and Grading rubric.

Fill in the Sample answer. Write out a correct answer the way you want it. It is the yardstick for comparison and is not shown to the taker before they submit.

Fill in the Grading rubric, or have AI write it. Type out the points that must be covered and how marks come off. Or click the button to have AI write the rubric for you — that button spends quota. You can still edit what AI wrote.

Choose the grading mode. Two options: AI grades on submit scores automatically against the rubric — that spends quota on every graded submission; Grade manually leaves the submission waiting for you in the Responses tab.

Create the certificate template. Go to the Certificates tab and click New certificate. Choose AI made or Upload. Pick the paper format. If you chose AI made, type a description in the field below: certificate name, company name, main colour, whose signature it carries. The description field already holds a long example you can edit. Click the create button and wait for AI to draw it.

Edit the template by talking to it. Once drawn, the template appears in the middle of the screen with a chat panel beside it. Type what you want in plain words, for example change the border colour, resize the recipient's name, add room for a logo, a signature or a stamp. AI redraws it and you see the result right away. Every edit round uses quota.

Award it to recipients. Scroll to the award block on the template page. There are two routes: tick learners who are already in the workspace, or type in a name and an email by hand for outsiders. The manual route does not require the person to have an Orova account. Every row you add produces its own serial number and its own verification link.

Let the course award it for you. Open the course editor and find the Certificate block. Pick a template in the Template field, or leave No certificate if this course does not need one. Fill in Passing score. A learner who finishes and reaches the score is awarded the certificate immediately, with nothing more from you. A score of 0 means finishing the course is enough to pass.

Recipients verify it later. Every copy has a public page at /u/c/{code} and a verify-by-code page at /u/cert/{code}. Viewers do not need to sign in. If the code is right, the page shows Valid certificate along with the recipient's name, the course name and the award date. A wrong code returns a not-valid message.

Open the Share block. Go to the Courses tab and click the course name to open its editor. Scroll to the Share block and turn the toggle on. The link appears right below it, with a QR code.

Choose how far the door opens. Click the Who can open the link field and pick a level. Anyone with the link is for sending outside the company. Only people in this workspace is for internal material. Only learners assigned to this course is the strictest: outsiders holding the link still cannot open it. The document library has one more level of its own, shown in that same field.

Send the link or show the QR. Copy the link and paste it into the group chat. If everyone is in the same room, put the QR code on screen and let them scan. Standalone lessons use /u/d/{code}, quizzes use /q/{code}, awarded certificates use /u/c/{code}; each type comes with its own QR image.

Turn it off when you are done. Turning the Share toggle off stops the link immediately, even for people already holding it. Turn it back on later and you get the same link as before, so you never have to send a new address.

Open the Results tab. Go to the Courses tab, click a course name to open its editor, then select the Results tab. One row per learner. Read left to right: name, progress, score, certificate.

Look at it from the learner's side. When a learner opens the course they see a start button; next time they come back the button becomes Continue and jumps straight to where they stopped. They open each item in the order you arranged, and mark an item complete once they are through it.

The summary screen at the end. After the last item, the learner sees a summary screen: the quiz score, a Passed line or a not-yet-passed message, and a link to download the certificate if the course has a template attached. The certificate column in your results table fills in at that same moment.

When the numbers look wrong. Progress that will not move is usually an item with a Minimum time set. The clock only runs while the learner has that tab open. Open it and switch to something else and the time is not counted, so the item never reaches the minutes needed to count as done.

Check the balance before you click. The quota balance sits in the top bar. When it gets low a yellow banner appears at the top of the page; when it is gone the banner turns red. Pressing an AI button with no quota left opens a notice: the job does not run and nothing is wrongly deducted.

Do the heavy jobs first. Building a course with AI and recording a podcast are the two biggest spenders. Do those early in the session and save the manual work — building groups, assigning courses, awarding certificates — for later, since none of it costs anything.

Save a run where you can. Using Upload instead of Generate for the course cover saves one run. The same goes for certificate templates: if your company already has a design file, choose Upload.

Choose your interface language. The Orova interface comes in nine languages: Vietnamese, English, Japanese, Chinese, French, Spanish, Thai, Lao and Khmer. Each person picks their own, with no effect on anyone else in the workspace.