Use Orova Recruit
one step at a time.

Create an opening

• 1

  Click New opening. The button sits in the top right of the Job openings screen. There is no name box and nothing to confirm: one click creates the opening straight away.

  

• 2

  The new opening opens. Orova jumps straight into the detail page of the new opening. You land on the JD & Criteria tab with an empty JD — exactly where the next step happens.

  

• 3

  Rename it right on the page. The new opening is called “New opening” for now. Click the Position name box on the detail page and type the real name, for example “Head barista”.

  

• 4

  Go back to the list. Each opening is one row in the table. The CVs column shows how many applications came in, and the status chip tells you whether it is ready to score.

  

Option 1 — bring in a JD you already have

• 1

  Paste the content straight in. Click the large box that says “Or paste the JD content here…” and paste your job description. Orova saves it for you: you see “Saving…” and then “Saved automatically”.

  

• 2

  Or upload a JD file. Click Upload JD and pick a file. Orova accepts PDF, Word (DOCX/DOC), TXT, RTF, ODT and JPG/PNG images, up to 10MB per file. Uploading a JD file uses AI to read it, so it spends quota.

  

Option 2 — let AI write the JD for you

• 1

  Type a few bullet points. In the JD box, jot down only the essentials: the role, how many people it manages, the experience you want, what you prefer. Three to five lines is enough.

• 2

  Click Write JD with AI. The button sits right above the JD box. AI reads your bullets, writes a full JD and fills in both the title and the description box. This action spends quota.

  

• 3

  Read it back and edit. AI writes what you asked for, but it doesn't know your internal context. Edit directly in the box — Orova still saves automatically.

  

Analyze the JD to get the criteria

• 1

  Click Analyze JD. The button sits under the JD box. The screen shows “AI is analyzing the JD…” for a few seconds. This action spends quota.

  

• 2

  Watch the criteria table fill in. The Evaluation criteria table fills with rows, each with three columns: Group, Criterion, Weight. This is the yardstick AI will use on every CV for this opening.

  

• 3

  Adjust it to match what you want. Change the Group, rewrite the text in the Criterion column, adjust the Weight. Click Add criterion for a blank row. Every time the table changes, Orova saves it and calls AI to split the criteria into smaller points, so it spends quota.

  

• 4

  If you want to start over. Edit the JD content, then click Re-analyze. The criteria table is rebuilt from the new JD.

Set the pass threshold and the review band

• 1

  Fill in Pass threshold. This is the percentage a CV needs to be marked Pass. The field sits right under the criteria table. A CV scoring at or above this level passes.

  

• 2

  Fill in Review band. This is the percentage window just below the pass threshold. A CV landing in that window is marked Review so you can look at it yourself instead of rejecting it outright. These two numbers decide which group every CV goes into.

  

Hand the opening to the right people

• 1

  Click Recruiters. The button sits at the top of the opening detail page. A dialog opens listing the members of your workspace.

  

• 2

  Pick an access level per person. There are four levels: Use default, Can edit, View only, No access. Anyone set to No access will not see the CVs of this opening.

  

Get CVs into the opening

• 1

  Open the CV Screening screen. On the opening detail page, click the CVs & Results tab. With no applications yet, the screen shows “No CVs yet. Upload CVs to start scoring.” along with the two upload buttons.

  

• 2

  Click Upload CVs to pick individual files. Your computer's file picker opens. Hold Ctrl (or Command on a Mac) to select several files at once.

  

• 3

  Or click Upload folder. Use this when you have already gathered the CVs into one folder on your computer. Orova takes every valid file in it and skips the rest.

  

• 4

  Wait for the upload bar to finish. An “Uploading CVs” card appears with the line “Uploading {done}/{total}…”. Once it finishes, Orova reports “{n} CVs received.” and the new rows show up in the CV table.

• 5

  Check the skipped-files line. If a file has the wrong format or is too heavy, Orova rolls them into one line: “{n} files skipped (format or over 10MB).” Review those files and upload them again.

Run a scoring pass

• 1

  Click Analyze all. The button sits above the table on the CV Screening screen. A confirmation box appears, telling you how many CVs will be scored and that each CV spends quota based on actual AI usage.

  

• 2

  Or score just a few applications. Tick the checkboxes on the rows you want. A toolbar appears at the bottom with Analyze, Delete, Clear. This suits the case where you have just added a handful of CVs.

  

• 3

  Confirm and leave it running. The Scoring CVs card appears, counting “{done}/{total} CVs done” and showing “Scoring: {file name}”. Each CV takes a few dozen seconds, so six CVs land somewhere around three to six minutes.

• 4

  Leave the page if you want. Right under the progress card is the line “You can leave this page — scoring runs in the background.” Go do something else and come back to the results.

Read the results

• 1

  Look at the Score and Result columns. The score is the weighted average across every criterion. The Result column turns that score into one of three easy-to-read chips, based on the thresholds you set.

  

• 2

  Click a row. A result popup opens, headed by the CV file name. It holds the candidate details (full name, email, phone, years of experience, most recent position), the overall comments and the per-criterion scoring table.

  

• 3

  View the original CV right there. Click View CV to open the original file inside Orova instead of downloading it. PDFs and images display directly, Word files are rebuilt as a text page. There is a button to open it in a new tab and one to download it.

  

• 4

  Write down your own opinion. Use the Your call column to record the human verdict. It never overwrites the AI score — the two columns sit side by side so you can compare.

  

Build the shared question set

• 1

  Pick the opening. Click the Opening dropdown at the top and choose the role you are preparing for. With no questions yet, the screen shows “No questions yet — click “AI from JD” or “Edit manually” to type your own.”

  

• 2

  Click Generate. AI reads the JD and the criteria and writes out the question list. A few seconds later the questions fill the screen. This action spends quota.

  

• 3

  Edit and add. Click Edit manually to change the wording of any question. Click Add question to add one of your own. Neither costs quota.

  

Make a personal set for one candidate

• 1

  Pick the candidate. Click the Candidate dropdown at the top and choose a person. The list comes from the CVs uploaded to that opening.

  

• 2

  Click Generate. With a candidate picked, Generate reads that person's CV and rewrites the question set to ask directly about the experience and projects in their application. This action spends quota.

  

• 3

  Reuse it for the whole group if you like. Click Apply to all to push the set you are looking at to every candidate of the opening. Orova reports “Applied to {n} candidates.” This action costs no quota.

  

Do it in this order

• 1

  Set up the rooms first. In the Schedule area, click Rooms. A dialog called “Interview rooms” opens. Fill in the room name, its booking hours and the default length of one interview. Turn on Same hours daily if every day is the same. Save, and the room appears in the list right away.

  

• 2

  Book one interview. Click Book interview. Pick the Job opening, then pick the Candidate from the CVs of that same opening. Choose the date, the start time and the room. Save, and the interview appears as a block on the calendar.

  

• 3

  Look at the whole week. The calendar has a day view and a week view. Each interview is a block carrying the candidate's name. You can check at a glance whether anyone is booked back to back, or which room is full.

  

• 1

  Open the notes box of the right candidate. Pick the Opening first, then the Candidate. Before you write anything the box says “No notes yet…”. The Record button sits right there.

  

• 2

  Type while you listen. Type one short point per line. Each line saves itself and carries the time it was written. This costs no quota and always works, even in a noisy room or on a machine with no microphone.

  

• 3

  Or let the machine listen for you. Click Record, the browser asks for microphone permission, and you click Allow. On Chrome, Edge and Safari the machine listens and types as you speak. Other browsers only record, and the text is transcribed afterwards.

  

• 4

  Stop and get the text. Click Stop & transcribe. The AI listens back to the file and appends the text to your notes box. This step spends quota, and the number shows before you click. Audio files are accepted up to 300 MB.

• 5

  Close the interview round. When the interview is over, save the notes as a session. The screen asks “Save the current notes as an interview session?”. Agree and that round is stored, ready to read any time.

  

• 1

  Click Review all. The AI reads each candidate's notes and scores them against the question sheet. The screen runs progress lines such as “Candidate {i}/{n} · {name}” and “AI is scoring against the question sheet…”. Each candidate takes a few dozen seconds; wait until the table shows scores.

  

• 2

  Read the evaluation table. The table puts the CV score next to the interview score of the same person. Whoever looks strong on paper but weak in person, or the other way round, stands out here immediately.

  

• 3

  Ask the AI to compare the candidates. Click AI recommendation. The AI ranks on both the CV score and the interview score and gives a reason for each person. It needs at least 2 candidates with a scored CV, otherwise the screen says “Need at least 2 screened candidates to compare.”

  

• 4

  Make the final call. In the Final call column, pick Hire for the person you take and No hire for the one you do not. Leave it on Not decided while you are still thinking. The automatic email rules in Candidate emails use this value.

  

• 5

  Export the evaluation file as PDF. Download a PDF that holds both the CV screening part and the interview part. Handy when you have to present to your manager or archive the hiring file.

  

Connect the mailbox first

• 1

  Open the Email account tab. In the Contact area, pick the Email account tab. You see a Sending account field, an app password field, an SMTP host field and a port field. On Gmail, enter the Gmail address and an app password; on company email, ask your IT team for the host and the port.

  

• 2

  Save and wait for Connected. Click save. The screen shows “Testing login…” for a few seconds, then turns into Connected. That word means the mailbox works. If it errors, see the FAQ at the end of this page.

  

Write the templates and send

• 1

  Create a template and name it by purpose. Go to the Templates tab. Give the template a name that says its purpose, for example “Interview invite, round 1”, “Offer letter” or “Rejection letter”, so it is easy to pick the right one in a rule. Write the content into the template HTML field, or put a few requirements into the notes field for the AI and click AI generate. Asking the AI spends quota.

  

• 2

  Preview before you use it. Click Preview to see the letter exactly as the candidate will. To insert an image, for example your company logo, upload it right inside the editor. Images are accepted up to 3 MB.

  

• 3

  Open the Send email tab. This tab holds only the automatic sending rules — there is no To box and no editor for writing a one-off letter. Letters go out through the rules, each wrapped in one of the templates you just made. With no mailbox connected, nothing is sent.

• 4

  Turn the automatic rules on. In the Send email tab, each rule pairs one condition with one template. The conditions you can pick are: AI screening result, Your call on the CV, AI interview verdict, Final call, Interview just scheduled. Switch the On column and the rule runs.